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    April 7, 2020 - Regular Board Meeting
    Posted on 04/03/2020

    Agenda FINAL Post
    Regular Legislative Session

    Tuesday, April 7, 2020, 1:00 p.m.

    Please note the meeting will be held on a Tuesday beginning at 1:00 p.m.

    Board of Directors
    Meeting to be held remotely 
    The John Stanford Center for Educational Excellence is closed to the public
    www.seattleschools.org

    IMPORTANT NOTE: This meeting will be held remotely per the Governor's Proclamation 20-28, which currently prohibits public agencies from conducting meetings subject to the Open Public Meetings Act in-person to curtail the spread of COVID-19, and consistent with School Board Resolution 2019/20-29.

    The meeting audio will be live streamed on SPS-TV or can be listened to on television on Comcast 26 (standard-def) and 319 (hi-def), Wave 26 (standard-def) and 695 (hi-def), and Century Link 8008 (standard-def) and 8508 (hi-def). To listen by phone, dial 206-800-4125 and use Conference ID 193 021 348#. The meeting can also be streamed with Microsoft Teams.

    There will be no public testimony consistent with the Board’s March 11, 2020 vote to waive relevant provisions of Board Policy 1430 and Board Procedure 1430BP and Board Resolution 2019/20-29, suspending Board policies to facilitate implementation of emergency measures in response to the novel coronavirus (COVID-19). Written comments may be submitted to the Board at any time by email to schoolboard@seattleschools.org, by fax to 206-252-0101, or by mail to Seattle School District, Attention: Board of Directors, MS 11-010, PO Box 34165, Seattle, WA 98124-1165. The School Board Office can be reached by phone at 206-252-0040 for questions about providing written comments.


    I. Call to Order - 1:00 p.m.

    1. General Welcome Announcement to Audience
    2. Roll Call

    II. Superintendent Comments 

    III. Business Action Items

    A. Consent Agenda

    1. Minutes of the March 7, 2020 School Board Retreat and March 25, 2020 Regular Board Meeting
    2. Personnel Report
    3. BEX IV: Final Acceptance of Contract P5124 with EMTech, LLC, for the View Ridge Seismic Improvements project (Ops, March 2, for Approval) Approval of this item would accept the work performed under Contract P5124 with EMTech, LLC, for the View Ridge Seismic Improvements project as final.
    4. Elevator Maintenance and Repair – Master State Contract (Ops, March 12, for Consideration) Approval of this item would authorize the Superintendent to execute the elevator maintenance and repair contract with Eltec in the amount of $285,000, to ensure elevator maintenance and repairs to the district, as attached to the School Board Action Report, with any minor additions, deletions and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
    5. BTA V Building Condition Assessment: Award Contract # K1379 to perform building condition assessment services (Ops, March 12, for Approval) Approval of this item would authorize the Superintendent to execute consultant contract No. #K1379 with Sazan Environmental Services in an amount not to exceed $464,599 for the certified building condition assessment of 92 district properties, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
    6. BEX V: Award Construction Contract P5128, Bid No. B11923, to Olympic Peninsula Construction, Inc. for the Relocate and Setup Portable Classrooms at Multiple School Sites project (Ops, March 12, for Consideration) Approval of this item would authorize the Superintendent to execute construction contract P5128 with Olympic Peninsula Construction, Inc. in the amount of $445,704 including base bid plus Unit Prices #1, 2, 3, 4, 5, 6, 7, and 8, plus Washington State Sales Tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract. (Updated Since Introduction)

    B. Items Removed from the Consent Agenda

    C. Action Items

    1. Approval of Families, Education, Preschool, and Promise (FEPP) Levy funding for K – 12 School Based Investments for the 2020 – 2021 through 2025 – 2026 School Years* Approval of this item would authorize the Superintendent to accept grant funds totaling up to $113,572,311 from the City of Seattle’s Families, Education, Preschool, and Promise (FEPP) Levy with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions and enter into service agreements to accept the grant funds.
    2. Approval of Families, Education, Preschool, and Promise (FEPP) Levy funding for Preschool Services for the 2020 – 2021 School Year* Approval of this item would authorize the Superintendent to accept FEPP Levy grant funds from the City of Seattle, Department of Education and Early Learning (DEEL) totaling $7,300,000 for the 2020-21 school year to continue to operate 26 preschool classrooms and open three new Seattle Preschool Program (SPP) classrooms including SPP and full day Head Start; and convert one existing SPP to SPP Plus, and one Head Start to Head Start Plus, for a total of 29 classrooms, with any minor additions, deletions and modifications deemed necessary by the Superintendent, and to take any necessary actions and enter into service agreements to accept the grant funds. (Updated Since Introduction)
    3. Memorandum of Understanding with Seattle Education Association regarding Teacher Principal Evaluation Program (TPEP)* Approval of this item would authorize the Superintendent to enter into a Memorandum of Understanding with the Seattle Education Association to replace the previous four (4) year cycle for comprehensive evaluations of certificated employees with continuing status, as outlined in Article XI, Sections C.4 and G.1 of the collective bargaining agreement to every six (6) years.
    4. BTA IV: Replacement of non-functional Audio/Visual (AV) equipment in schools and addition of AV equipment in new schools and capacity classrooms* Approval of this item would authorize the Superintendent to execute purchase orders through Bid No. B11927 with Troxell for a Not-To-Exceed (NTE) amount of $1,100,000, plus Washington State Sales Tax, over fiscal years 2019-20 through 2021-2022, with any minor additions, deletions, and modifications deemed necessary by the Superintendent.
    5. BEX V: Award Contract P1710 for Construction Project Management Services to Parametrix for the Rainier Beach High School Replacement project (Ops, March 12, for Approval) Approval of this item would authorize the Superintendent to execute contract P1710 for Construction Project Management Services, with Parametrix in the amount of $4,448,393 including reimbursable expenses, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
    6. Distressed School Grant/BEX IV Program Contingency: Approval of Construction Contract P5134, for Bid No. B11925, to CDK Construction Services, Inc, and the use of BEX IV Program Contingency funds for the Magnolia Elementary School Addition project (Ops, March 12, for Approval) Approval of this item would authorize the Superintendent to execute construction contract P5134 with CDK Construction Services, Inc, in the amount of $4,332,998, plus Washington State Sales Tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract; and approve a one-time fund transfer of $2,000,000 from the BEX IV Program Contingency funds to the Magnolia Elementary School Addition project.

    D. Introduction Items

    1. BTA III: Approval of Budget Transfer from BTA III Program Contingency and Award Construction Contract K5118, Bid No. B012038, to Good News Group, Inc., for the Adams Elementary School Fire Sprinkler Upgrades project (Ops, March 24, for Approval) Approval of this item would approve the transfer in the amount of $1,026,688 from the BTA III Program Contingency to the Adams Elementary School Fire Sprinkler Upgrades project budget; and authorize the Superintendent to execute Construction Contract K5118 with Good News Group Inc. in the amount of $1,121,950, including base bid plus Washington State Sales Tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.
    2. BEX IV: Approval of Budget Transfer from the BEX IV Program Contingency and Award Construction Contract P5126, Bid No. B11832, to Reynolds General Contracting, Inc., for the Seismic Improvements at Beacon Hill, Maple, and Whitworth-Orca K-8 Schools project (Ops, March 24, for Approval) Approval of this item would approve the transfer of $481,000 from the BEX IV Program Contingency to the Seismic Improvements at Beacon Hill, Maple, and Whitworth-Orca K-8 Schools project budget; and authorize the Superintendent to execute construction contract P5126 with Reynolds General Contracting, Inc., for the Seismic Improvements at Beacon Hill, Maple, and Whitworth-Orca K-8 Schools project in the amount of $677,875 including base bid, plus Washington State Sales Tax, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contract.

    IV. Board Comments - 2:45 p.m.

    • Comments will be limited to two minutes per Director

    V. Adjourn - 3:00 p.m.

    Calendar Reminders

    A complete list of upcoming Board meetings and Director community meetings can be found on the School Board calendar website. If you have any questions, please contact the School Board Office at 206-252-0040.

    *Due to the cancellation of the March 16, 2020 Audit & Finance Committee meeting and March 18, 2020 Executive Committee meeting due to public health concerns related to COVID-19, these Business Action Items were not previously reviewed by a Board Committee.